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Regular Meeting – November 11, 2009 Chairman Dennis VanderWerff called the Regular Meeting of the Fox Lake Inland Lake Protection and Rehabilitation District Board of Commissioners to order on November 11, 2009 at 9:00am at the District Town Hall Office. Roll call: Present; Dennis VanderWerff, Kurt Heckl, Tim Meekma, Cheryl Witkowski, and Edwin Benter. Also present: Les Schraufnagel, operator; Bill Kamp, resident; and, Kathleen Rydquist, clerk-coordinator. Correspondence: none Audience participation: Bill Kamp told the Board that he is no longer able to net carp. He sold his boat and some of his nets. He asked if the Board could get the permit/contract from DNR and have its own crew do the netting. He suggested using volunteers. The clerk is instructed to call DNR and ask about the possibility of the District getting the permit. Kamp also asked about paying a .50¢ bounty for speared or “bow shot” carp. He stated that Kallenbach was on the lake and asked if anyone knew if he had caught any carp and, if so, how many pounds. No one knew. There had been some discussion about tiles on the prison property and Bill said that he or his son knew where the outlet for the tiling was. Kamp left and returned later to tell the Board that he had spoken to Kallenbach and he had caught about 50,000 pounds. Motion by K. Heckl, second T. Meekma to approve the minutes as printed. All yes. Motion carried. Motion by K. Heckl, second C. Witkowski to approve the financial statement as printed, subject to audit. All yes. Motion carried. Operator’s report: attached WCC report: K. Heckl stated that the District cost for the enlargement at the treatment plant should be between $30,000 and $50,000. The final number will not be available until the bid process is completed. This number takes into consideration monies held at WCC that will be credited to the District as part of our payment. At this time, the District RCA Account has enough to cover costs. The Commission will be working with a new DNR person. Ken Denow has replaced Doris Thiele. Clerk-coordinator report: 1] Markesan Bank has gone all electronic so we will no longer have bank books and will be notified monthly if transactions have been made. 2] State tax quarterly report must now be made on line and payment is made by automatic withdrawal. 3] D. VanderWerff and I, representing the District, and T. Meekma representing the FLPO and District, attended a meeting of the Lakes Group in Beaver Dam. Each group discussed what they had been doing and asked if there was any help we needed in regard to the proposed consolidation of the dairy herd at FLCI. D. VanderWerff explained that we are currently in discussions and do not have any information to share. The group would send letters of support if the District requested it. 4] Received an email from the River Alliance. They are checking into the spreading of industrial waste where it would impact streams and rivers. 5] Laura Stremick-Thompson and her crew electro-shocked on Fox Lake. She was happy with the results as there is natural reproduction of bass, walleye, and perch. She stated that they had caught a lot of fish and few if any carp. We hope to have the survey report for the January newsletter. Regular Meeting – November 11, 2009, page 2 6] A citizen complaint about Jeff’s Pumping spreading septic tank waste on the same strip of land all summer. The strip of land is on the Carly Schley property along Parrish Road. Reported to Ken Denow, DNR, and he was going to check on the complaint. Have not received and kind of report yet. County report: Farmland Preservation is a state and federal government program by which the farmer gets tax credits by meeting program requirements; meeting soil and water conservation standards; and to use the land for agriculture only. A new version of the program uses nutrient management and further restrictions. If a farmer wants to get out of the program, he must pay $1,000 per acre to the Town which, in turn, sends it to the state. D. VanderWerff attended the Community Relations Committee at FLIC. The prison has hired Kunkel Engineering to check over their current sewer plant. Town report: The Town is being sued by Grace Klug about land for a dedicated road that was never built. The budget, at $708,900, was passed. The number reflects a 3% increase. The supervisory terms of Ron Babros and Tom Wissing are almost up. They will probably be taking out papers for the spring election. The Town will be sending a letter to the DOC regarding Town of Fox Lake zoning. Old business: 1] Discussion/action to address plant expansion costs/MSA report at WCC – Discussed during WCC report. Table to next meeting. 2] Discussion and action re impact on surface/groundwater of FLCI herd expansion – D. VanderWerff met with Senator Spencer Black, Neal O’Reilly, and Bill O’Connor in Madison on November 10th. The discussion was centered on the make-up of the Construction Committee and how it works. Suggestions were made about people that may need to be contacted, who should do the contacting, other possible sites for the dairy herd and future creamery. 3] Discussion and action re Advisory Committee – table. 4] Bog – According to Armond Alsteen, a company in Green Lake County has a barge small enough to launch above the bridge and cut the bog into movable pieces. The cost would be about $5,500. The clerk was instructed to call Dodge County to see about trucking and hi-hoe use. 5] Carp – Bill Kamp said that Kallenbach told him he had caught about 50,000 carp. New business: 1] Discuss requirement for pumping of in-ground grease tanks (commercial), other grease traps more frequently, form to fill out, pumping reports sent to district – Les put together some forms to be used by restaurant owners to report when cleaning tanks holding used cooking oil and grease. Our ordinance prohibits putting these substances in the sewer and having a formal policy would remind people to clean and dispose of this stuff properly. 2] Further action on person with lateral leak who has not responded to 2 certified letters – Work has begun. 3] Audit report – Westra, Tillema, and O’Connor delivered the Annual Audit Report for FY 2008-09. Commissioners can review it for the next meeting. 4] Preliminary report on electro-fishing report – noted in the Clerk’s report. 5] Report on Community Relations Committee meeting – noted in the County report. 6] Open sealed bids for work on Lift Stations 6 and 7 and Manhole 33 – We received one bid from Visu-Sewer that the Commissioners had questions about. The other piece of mail from Great Lake TV and Seal was an invoice. Great Lakes was supposed to send along a bid. Motion by K. Heckl, second E. Benter to reject the bid and rebid in the spring. All yes. Motion carried. Les will contact Visu-Sewer to tell them of the rejection, rebid and ask for clarification of prices. Regular Meeting – November 11, 2009, page 3 7] Discussion and action re Christmas bonus for employees – After discussion, a motion was made by K. Heckl, second T. Meekma to give the same bonus as last year ($100). All yes. Motion carried. Motion to pay the bills K. Heckl, second Cheryl Witkowski. All yes. Motion carried. The next meeting will be December 9, 2009 at 9:00am. Motion to adjourn T. Meekma, second C. Witkowski. All yes. Motion carried. **The Fox Lake Inland Lake District representatives to the Fox Lake Wastewater Control Commission may be present at the meeting to discuss the District’ wastewater collection system and its relationship to proposed improvements to the FLWCC Plant.