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Regular Meeting – January 9, 2008 Chairman Gordon Ceskowske called the regular meeting of the Fox Lake Inland Lake Protection and Rehabilitation District to order at 8:30am on January 9, 2008 at the District Town Hall Office. The Roll was called: Gordon Ceskowske, Kurt Heckl, and Lionel Wagner were present. Cheryl Witkowski and Dennis VanderWerff were a few minutes late. Also present: Les Schraufnagel, operator; Barbara Dutkiewicz and Dennis Pufahl, residents; and Kathleen Rydquist, clerk-coordinator. Telephone conference with Attorney William O’Connor at 9:30am. Motion to approve the minutes as printed L. Wagner, second Kurt Heckl. All yes. Motion carried. Motion to approve the financial statement as printed, subject to audit, K. Heckl second L. Wagner. All yes. Motion carried. Operators report: attached WCC report: 1] The flow meters are installed, but conduit must be replaced at the site before the final hook up. 2] Midwest Pipeline at first stated that replacing the conduit was not part of their contract and offered to do the job for about $1500. That seemed like a lot for such a small job. The job was bid out to local electricians and PHE Contractors of Randolph will replace the conduit for about $300. Getting a local contractor was real money saver. Thank you to Jeff, Barb, and Les. 9:00am – Opened the one bid from Midwest Aquatics. Clerk-Coordinator report: 1] Prepared and sent bid documents for Mechanical Harvesting and Herbicide treatment for 2008. 2] A workshop on Invasive Species will be held on February 16, 2008 in Milwaukee. Motion by D. VanderWerff, second K. Heckl to send up to three people to the workshop. All yes. Motion carried. Dennis Pufahl, Barb Dutkiewicz, and Kathy Rydquist will attend. 3] Contacted Hey & Associates in regards to preparing for future watershed study grants. 4] Prepared an outline of the Advisory Committee showing the terms of each person. The terms of three members – Kurt Heckl, Ann Tepp, and Orlen Braunschweig – expired. These folks will be contacted to see if they would like to be re-appointed and the appointments will be made at the February meeting. 9:15am – Opened three bids for Herbicide Treatment from Aquatic Biochemists, Wisconsin Lake and Pond Resource, and Marine Biochemists. Clerks report continued: 5] The District received a letter from the Fox Lake Wastewater Control Commission re Employee Relations. The letter stated that “If for any reason there is a problem with any of the Commission’s employees please direct the matter to one of the commissioners or the personnel committee.” 6] Received a letter from Ayres Associates re plan review for the Green Bell Condominiums project. Jason Lietha stated that there were four changes he would recommend and suggested that CJ Engineering revise their plans accordingly. The changes were: Regular Meeting – January 9, 2008, page 2 • Abandonment of existing lateral per Town of Fox Lake standards. The note should refer to section 410 of ordinance 99-01 of Fox Lake Inland Lake District. • Unit 9 & 10 should show proposed WYE connections to the sewer main. • Note shall be added to the drawings per section 414 (B) regarding testing requirements. • Include external chimney seals on all sanitary manholes. 7] Set up the confined space training for Ipsen Plumbing & Heating with Alpha Terra. 8] Green Bell DUE’s – Henry Osburn’s assistant asked about discontinuing payment of DUE’s. She stated that Mr. Osburn would like to attend this meeting. He was not present, but the Board had a discussion about the issue and tabled it until the next meeting. 9:30am - Had a telephone conference with Attorney William O’Connor. Mr. O’Connor was called to keep him up to speed on the DNR vs. WCC stipulation. The Wastewater Control Commission is trying to prepare a facility plan and is not able to because of issues with the City plan and stonewalling by DNR. The District had questions about how to get a better picture of what is going on with the whole project. In preparation for today’s meeting, O’Connor spoke with Attorney Buchholz and Gil Hantzsch. • Engineering costs at WCC are getting higher all of the time. • Facility plan has gotten an extension • MSA prepared a plan that cost about $24,000 that is continuously being revised by DNR. • O’Connor stated that the local DNR engineer shouldn’t be able to keep changing her mind about what is required. DNR Administrative Code has all of those rules laid out. • Perhaps there should be a meeting with one person from DNR, one form the District, and one from the City and one from Wastewater. Other discussion: • The City problems should be resolved before the WCC proceeds. • DNR should be forced to declare the plant is operating as designed or explain why the licensed plant is not proper. DNR permitted the plant – what is their problem with it. Tasks for Attorney: • Contact Attorney Buchholz. • Contact AAG Eggleson • Contact Ken Johnson, DNR County report: D. VanderWerff attended a Land Conservation Department State-wide meeting. There was a lot of discussion re state grants including grants for biomass fuel and wind energy. There were some who wanted to eliminate the need for regulation for DNR permits. This idea was quickly put down. Robert Krueger has resigned from the County Board and LCC as he is in poor health. Jim Congdon told the committee that Dan Heim is the Water Resource Manager at Horicon. He also stated that DNR is very interested in our study and thinks we could partner on some things. The Committee discussed TRM grants. TRM grants are aimed at barnyard projects with a cost of $100,000 per barnyard. The County would offer between 70% and 90% aid to a farmer. If the grant is Regular Meeting - January 9, 2008, page 3 refused, and the barnyard is a serious polluter, the farmer would have to make the repair and pay the entire bill. Town report: Because of the frequent snow this winter, the Town is about out of road salt and will be getting more delivered to the distribution center. Audience participation: B. Dutkiewicz stated that she did not think the people at Fox Lake Correctional were completely up front with the group that visited the treatment plant. For the most part, the Board felt that all of their questions were answered satisfactorily. There was a question about the prison farm operation though. It was stated that the prison farm has a management plan with the County Land Conservation Department and that statement is not accurate. Old business: 1] Watershed study/Management Plan – Motion was made by K. Heckl, second L. Wagner to authorize further study and to authorize Neal O’Reilly to make application for grants to help finance these efforts. All yes. Motion carried. O’Reilly will be asked to continue efforts to partner with DNR so they can also help with funding. 2] Development on Elmwood Island – tabled 3] Problems with DNR vs. WCC engineering issues – The District is concerned about increasing engineering costs at Wastewater as they try to meet the conditions of the Stipulation. This item was discussed with Attorney O’Connor earlier in the meeting. New business: 1] Select Mechanical harvester – Motion by K. Heckl, second C. Witkowski to hire Midwest Aquatics to harvest navigational channels next summer. All yes. Motion carried. 2] Select Herbicide treatment contractor – Motion by D. VanderWerff, second K. Heckl to select Marine Biochemists for the herbicide treatment. All yes. Motion carried. Motion and second were rescinded. Motion by D. VanderWerff, second K. Heckl to select Marine Biochemists for the herbicide treatment for the next three summers. All yes. Motion carried. 3] Excel workshop – Motion by L. Wagner, second K. Heckl to send the clerk to an Excel workshop on January 28 & 29 with Barb Fisher and Jeff Hafenstein. All yes. Motion carried. 4] Discussion and action to apply for Lake Planning grants for further study in the watershed. A] Motion to apply for a large-scale lake planning grant to facilitate further study in the Alto Creek watershed. Ceskowske-aye, Heckl-aye, Witkowski-aye, VanderWerff-aye, and Wagner-aye. Motion carried. B] Motion to apply for a large-scale lake planning grant to facilitate further study in the Drew Creek watershed. Ceskowske-aye, Heckl-aye, Witkowski-aye, VanderWerff-aye, and Wagner-aye. Motion carried. C] Motion to apply for a large-scale lake planning grant to facilitate further study in the Cambra Creek watershed. Ceskowske-aye, Heckl-aye, Witkowski-aye, VanderWerff-aye, and Wagner-aye. Motion carried. Motion to pay the bills L. Wagner, second K. Heckl. All yes. Motion carried. Regular Meeting – January 9, 2008, page 4 Suggestions for the next meetings’ agenda: Signs for area business restrooms Advisory Committee appointments DNR vs. WCC – further discussion with Attorney Elmwood Island development Excel report The next meeting will be on February 13, 2008 at 9:00am Motion to adjourn K. Heckl, second L. Wagner. All yes. Motion carried. Respectfully submitted, Kathleen Rydquist Clerk-Coordinator